# Organizations - Quick Start Guide

Organisations let you work on Eventplot events as a team. Share events, pool credits for Event Licences, and invite colleagues with the right level of access — while keeping personal events separate when you need to.

You do not need an organisation to use Eventplot. Create one when you are ready to collaborate.

Personal vs organisation

Your account always has a Personal workspace for your own events.

When you create or join an organisation, it appears in the account menu at the top of the sidebar. Switch between Personal and any organisation to change context:

Events listed are those belonging to the active workspace
Credits shown for the active workspace come from that wallet (personal or organisation)
New events you create are assigned to the active organisation (or stay personal if none is selected)

Tip: Before creating an event for your team, switch to the correct organisation first — it is assigned automatically.

Create an organisation

Open the account menu (your name at the top of the sidebar) and click + next to Organisations.

Eventplot creates a new organisation and opens Organisation Settings. Rename it straight away — the default name is New Organisation.

You can also create an organisation from the Events page when you are in Personal mode and have no events yet — click Add organisation.

Open organisation settings

With an organisation selected in the sidebar, click Organisation Settings.

The main page shows:

Your organisation card and Credits
Members (and pending invitations)
Events belonging to this organisation

Click the organisation card to open details in the panel on the right (or in a dialog on smaller screens).

Set up your organisation

In the organisation details panel, admins and owners can edit:

Name
Location (address)
Logo

Changes save automatically as you edit.

The Transactions section lists credit purchases for the organisation.

Understand credits

Credits buy Event Licence capacity — not a monthly subscription.

1 credit = 1 vendor, performer, stage, or sponsor slot on an event’s Event Licence
Personal events spend credits from your personal wallet
Organisation events spend credits from the organisation wallet
Credits are used when you set or upgrade the Event Licence (during new-event setup or from Event Licence in the sidebar)
Maps, schedule, and site layout items are not charged per object

Organisation wallets start at 0. Admins and owners use Get more credits on the organisation page to buy packs for the team.

Note: If you move an event between personal and organisation workspaces (or between organisations), the destination must have enough credits for that event’s Event Licence — Eventplot confirms before the move goes ahead.

For a fuller walkthrough, see Credits and Event Licences and Pricing.

Invite team members

On the organisation page, admins and owners click + in the header to open Invite User.

Enter an email address, choose a Role, and click Invite.

Pending invitations appear under Members → Pending. Click one to review or cancel it.

Invitees receive a link to accept or reject the invitation. Once accepted, they can switch to the organisation in their sidebar and access its events.

Roles

Owner — full control, including deleting the organisation
Admin — manage members, invitations, organisation details, and credits — but cannot delete the organisation
Member — view organisation details; cannot manage members or organisation settings

Admins and owners can change a member’s role or remove them from the organisation (except the owner).

Work on shared events

Events in an organisation are visible to all members of that organisation.

Open Organisation Settings and scroll to Events, or stay on the Events link when an organisation is active
Click Add event to create a new shared event (make sure the organisation is selected first)

Each new event still needs an Event Licence paid from the organisation’s credit balance.

Tips

Purchase organisation credits before a large event build
Switch workspace before creating the event so it lands in the right place
Use roles so only admins/owners can buy credits and manage invitations