Frequently Asked Questions
Learn more about how Eventplot helps organisers plan, manage and publish connected outdoor event experiences — from interactive 3D maps and live schedules to vendor management, attendee websites and operational planning.
Event Planning Maps
Can organisers plan events directly on a real-world map?
Yes. Eventplot includes an interactive 3D planning map that allows organisers to design festival and outdoor event layouts directly on geographically accurate real-world maps. Stages, vendors, fencing, facilities, operational infrastructure and attendee areas can all be positioned visually while planning the event.
Explore the Interactive 3D Event Planning Map
Can stages, tents and infrastructure be customised?
Yes. Eventplot includes a growing library of configurable parametric 3D event assets designed specifically for outdoor event planning. Organisers can visually adjust layouts using stages, tents, seating, fencing, lighting towers, food trucks, facilities and operational infrastructure.
This makes it easier to plan realistic event layouts, crowd flow and operational logistics before the event goes live.
Does the planning map connect to attendee-facing maps?
Yes. Planning data can automatically flow into attendee-facing maps, public event websites and live operational site maps — helping organisers keep layouts, schedules and event information connected from one shared system.
Explore the Interactive 3D Event Map
Event Websites & Attendee Experience
Can Eventplot generate a public event website?
Yes. Eventplot includes a live event website builder that turns planning data into a connected attendee experience. Schedules, vendors, maps and event information can stay automatically synced as the event evolves.
Learn more about the Live Event Website Builder
Can attendees explore the event using an interactive map?
Yes. Eventplot includes attendee-facing interactive 3D event maps where visitors can explore stages, vendors, facilities and live schedules in real time from their phone.
The public map helps attendees navigate large festival and outdoor event sites more easily while keeping information live and automatically updated.
Explore the Interactive 3D Event Map
Can organisers customise their event website?
Yes. Eventplot includes a flexible event website builder that allows organisers to create customised public event websites connected directly to their planning data, schedules, vendors and maps.
This makes it easier to create branded attendee experiences without manually updating separate systems or rebuilding content across multiple platforms.
Vendors & Performers
Can vendors and performers manage their own information?
Yes. Organisers can invite vendors, performers, sponsors and event participants directly into the platform so they can upload images, manage profiles and update their own public-facing event information.
This reduces admin, avoids endless email chains and helps organisers keep websites, schedules and maps automatically updated.
Learn more about Vendor & Performer Management
Can vendors and performers appear on the event map?
Yes. Vendors, sponsors and performers can be linked directly to plots, stages and locations across the interactive planning map and attendee-facing public maps.
Published schedules and event information can also sync automatically to public event websites.
Can organisers approve vendor and performer information before publishing?
Yes. Organisers remain in control and can review, approve and manage public-facing information before it appears across websites, schedules and maps.
Scheduling & Stage Operations
Can schedules update live during an event?
Yes. Eventplot supports live event scheduling, allowing organisers to update performances, rehearsals, soundchecks and stage operations in real time while keeping attendee schedules automatically synced.
Can schedules connect directly to the 3D map?
Yes. Published performances and schedules can appear directly on stages within the interactive 3D event map. As activity changes across the event, stages can visually react while crowd density and atmosphere update dynamically across the site.
This creates a more immersive operational and attendee experience during live events.
Can Eventplot support multi-stage festivals and outdoor events?
Yes. Eventplot is designed specifically for outdoor events, festivals and complex multi-stage productions where schedules, vendors, maps and operational planning all need to stay connected in real time.
Organisation & Teams
Can multiple organisers and staff collaborate together?
Yes. Eventplot is built for collaborative outdoor event planning. Organisers, staff, stakeholders and production teams can work together from one shared workspace while keeping layouts, schedules, operational planning and attendee experiences fully connected.
Learn more about Organisation & Team Management
Can different team members have different permissions?
Yes. Eventplot supports organisation and team management features that allow organisers to control access and permissions across different users, collaborators and stakeholders.
Does Eventplot replace spreadsheets and PDFs?
Eventplot is designed to reduce the need for disconnected spreadsheets, PDFs and messaging threads by keeping planning, scheduling, operational workflows and public event experiences connected in one shared platform.
Outdoor Events & Festival Planning
What types of events is Eventplot designed for?
Eventplot is designed for outdoor events, festivals, food festivals, community events, markets, live productions and multi-stage event planning.
Can Eventplot support operational planning and infrastructure management?
Yes. Eventplot supports operational event planning including infrastructure layouts, fencing, facilities, access routes, operational zones and live event coordination through connected planning and site maps.
Does Eventplot support attendee-facing event experiences?
Yes. Eventplot connects planning, scheduling and operational workflows directly into attendee-facing experiences including interactive event maps, live schedules, vendor listings and public event websites.
What is Eventplot?
Eventplot is a festival and event planning platform. It combines 3D site mapping, stakeholder coordination, scheduling, and instant website publishing in one workspace.
Who is Eventplot for?
Eventplot is built for festival teams, event producers, operations managers, and venue coordinators who need a faster way to plan and communicate complex event logistics.
What does “plan in 3D” mean?
You can map your site visually in 3D to place key infrastructure, areas, and event elements. This helps teams understand layout decisions faster than with static docs alone.
Can multiple stakeholders collaborate in Eventplot?
Yes. Stakeholders can be invited into a shared workspace to manage their own details and updates, reducing email chains and spreadsheet version conflicts.
Can I publish a live event website from Eventplot?
Yes. You can publish a live event website directly from your planning workspace, including an interactive map view for attendees.
Is the event map mobile-friendly for attendees?
Yes. Published event pages and map experiences are designed to work across modern mobile and desktop browsers.
Do I need technical skills to use Eventplot?
No. Eventplot is designed for event teams, not developers. Most teams can start planning and publishing without custom code.
Can Eventplot replace spreadsheets and email planning threads?
That’s the core goal. Eventplot centralizes planning data, map context, and stakeholder updates so teams can work in one source of truth.
How quickly can a team get started?
Most teams can get a usable planning workspace running quickly by mapping core areas first, then layering stakeholders, schedules, and public-facing content.
Where can I see Eventplot features?
You can explore current capabilities on the Features page and see a working demo here. In The Woods 2026