How People in the Park planned vendors and site layout with Eventplot
Salisbury’s People in the Park eco festival — five volunteers, endless vendor admin, then Eventplot: apply links, approvals, invoices, website publish. A second look at their workflow.
People in the Park is an eco and community festival in Salisbury. With a team of about five volunteer organisers, they had to manage vendors, performers, stages, site layout and the website — the classic small-team outdoor event problem.
We previously published their story as a short testimonial (People in the Park). This article goes deeper on the vendor and publishing workflow — and how the same pattern maps to Eventplot’s vendor tools today.
The challenge: admin ate the event
As the team put it: before Eventplot, admin felt endless — emails back and forth, copy-paste, juggling apps — leaving little time for fundraising, social media or advertising (case study).
Their old vendor path was a multi-step chain:
- Vendor emails to request a stall
- Organisers send a document for details
- Vendor returns the form and photos
- Details copied into a shared folder
- Cut-and-paste into an invoice template → PDF → email
- Manual entry into the website database
- Photo uploads and conversions
- Website updated by hand to feature the vendor
“It was all-consuming. One mistake, and the whole chain could break,” they recalled.
What changed with Eventplot
According to the People in the Park team:
- Vendors apply directly via Eventplot, uploading pictures and logos into the system
- Applications are reviewed and approved quickly
- Invoices and receipts can be generated and sent with a click
- Approved vendors are published to the website
“We no longer have to cut and paste, chase emails, or worry about mistakes… The whole event management process has gone from a team effort to something one person can oversee, while the rest of the team focuses on growth.”
How that workflow looks in Eventplot today
The product features behind that story are documented in Eventplot help:
- Invite Vendors or share the application URL
- Set Custom Questions, categories, required fields and terms before opening applications
- Inbox → Accept or Reject
- Assign plots on the planning map (with swap if needed)
- Keep vendors Private until Published for website and public map
Full steps: Managing vendors. Product overview: Vendors & performers.
Why this matters for other community festivals
Small outdoor events face the same structural problem as larger ones — year-by-year funding, limited volunteers, and traders who need clear information (why subscriptions fit outdoor events poorly; grant-friendly Event Licence pricing).
People in the Park’s result was time back for fundraising, advertising and attracting new vendors and performers — “everything is smoother, faster, and more professional” (original case study).
FAQ
Is People in the Park a music festival or community event?
An eco and community festival in Salisbury — vendors, performers and stages with a small volunteer team.
Where can I read the original write-up?
People in the Park on Eventplot.com.
