Festival management software is often sold as SaaS: pay every month for seats or tiers. An Event Licence is different — it sizes one outdoor event’s vendors, performers, stages and sponsors. That fits music festivals and community events that peak once, then go quiet.
If you are comparing festival planning software options, use this as a pricing-model lens — then look at maps, schedules and public sites.
What is an Event Licence?
On Eventplot, an Event Licence sets licensed capacity for one event:
- Vendors
- Performers
- Stages
- Sponsors
Site planning tools — plots, paths, facilities, planning map, interactive site map, schedules, website — are not charged per item. Full detail: pricing.
What monthly festival SaaS usually means
Large festival operations suites often publish monthly or annual subscription tiers (sometimes thousands per month on public price lists — e.g. festival-suite pricing on platforms such as Crescat). That can suit year-round promoters. It is heavy for a single outdoor weekend.
Meanwhile budgets are under pressure — see IQ’s UK festival cancellation analysis.
Subscription SaaS vs Eventplot
- Billing — SaaS monthly/yearly · Eventplot when you set or upgrade a licence
- You buy — seats/tiers · event capacity for this line-up
- Off-season — often still paying · no subscription meter
- Grants — recurring cost · one-off Event Licence
- Growth — jump plans · pay only for added vendors/performers/stages/sponsors
Outdoor festival workflow
- Map the site free on the 3D planning map (try alignment paths for stall rows)
- Collaborate with organisation and teams
- Set the Event Licence, then publish the event website and visitor map
FAQ
Does Eventplot charge per month?
No — no subscriptions. See FAQ.
Is this festival site map software or full event management?
Both: interactive mapping plus vendors, schedules, website and teams. Overview: features.
